Maine Drilling & Blasting

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Divisional Office Administrator - Mid Atlantic Region - Bethel (Berks County)

Divisional Office Administrator - Mid Atlantic Region - Bethel (Berks County)

# of Openings 
2
Job Locations 
US
Category 
Accounting/Finance

More information about this job

Overview

Divisional Office Administrator - Mid Atlantic Region- Bethel (Berks County)

 

Responsible for the performance of accounting and administrative functions specific to a Division or Department. Incumbent will perform a variety of general office functions as well as providing administrative support to divisional management and personnel.

Responsibilities

  • Answers and forwards incoming calls, mail, interoffice correspondence, and email requests;
  • Utilizes various computer systems and software including Microsoft Office, Sage 300 Construction software (formerly Sage Office Timberline), and Field Data Capture software to perform necessary tasks as required;
  • Organizes, enters, and verifies payroll data & employee expenses in the accounting system;
  • Organizes and processes field paperwork and completes weekly job costing;
  • Prepares customer billings weekly for Division approval; generates invoices in SOS;
  • Makes hotel reservations and codes for payment
  • Generates customer contracts using our own specialized software;
  • Provides field activity support for pre-blast calls and other pre-blast required communications;
  • Renews and obtains Dig Safe clearances on-ine;
  • Meeting planning, attends/assists in monthly foreman’s meetings,
  • Performs general filing functions using an electronic filing system;
  • Performs multi-task functions while managing multiple deadlines; and
  • Performs all other duties as assigned.

 

 


 

Qualifications

Broad base of general clerical / accounting and office management knowledge and skills are required.

Candidate must possess excellent administrative and organizational skills.

Previous experience in organizing and maintaining moderately complex filing and job records systems is required.

Advanced knowledge of Microsoft Office is required, familiarity with Sage Timberline a plus.

Candidate must have strong oral and written communication skills.

Accounting training or experience is desirable.

Incumbent must be able to deal effectively with a wide variety of individuals inside and outside of the Company.

The ability to function independently with minimal supervision is required as well as the ability to work productively as part of a team environment as necessary.

 

Education Requirements
Associate's degree in business or other appropriate discipline, plus three to four years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

 

Physical Requirements
Must be able to sit for long periods of time at a regular PC workstation.

Lifting requirements include periodically lifting up to 10 lbs. (normal office materials and paperwork).